When Should You Call Your Leads?

Timing is crucial in sales, and knowing when to call your leads can significantly impact your success rate. Reaching out at the right time can mean the difference between closing a deal and being ignored.

In this blog, we’ll explore the best times to call your leads, strategies to maximize your chances of connecting, and insights from my own experience in the sales industry, as detailed in my book, Call The Damn Leads.

When Should You Call Your Leads?

Understanding Lead Timing

The timing of your call can influence whether your lead answers, engages in conversation, and ultimately converts into a customer. Various factors affect the best time to call, including industry norms, lead behavior, and your specific audience.

Inspiring Quotes:

  1. “Timing, perseverance, and ten years of trying will eventually make you look like an overnight success.” – Biz Stone
  2. “The best time to plant a tree was 20 years ago. The second best time is now.” – Chinese Proverb

Personal Anecdote

Throughout my sales career, I’ve experimented with different times and strategies for calling leads. I discovered that a combination of timing, persistence, and understanding my audience’s behavior led to the highest success rates. This approach allowed me to build a seven-figure revenue business by mastering the art of timing.

↪ Explore the insights on Customer Relationship Management (CRM) in sales on this blog. Listen to the podcast now!

 

The Best Times to Call Leads

Research and industry studies provide valuable insights into the best times to call leads. While these times can vary based on your specific industry and audience, general patterns can guide your strategy.

Optimal Times to Call:

  1. Late Morning (10 AM - 12 PM): Leads are typically settled into their workday but not yet overwhelmed with tasks.
  2. Early Afternoon (2 PM - 4 PM): Post-lunch hours are often a productive time when leads are back in the flow of work but not yet winding down.
  3. Midweek (Tuesday - Thursday): Leads are usually most receptive to calls in the middle of the week, as Mondays and Fridays can be busy with catching up or winding down.

Supporting Data: A study by the Harvard Business Review found that the best times to contact leads are between 8-9 AM and 4-5 PM. Additionally, Wednesday and Thursday were identified as the best days to reach out.

Example

When I adjusted my calling schedule to focus on these peak times, I noticed a significant increase in answered calls and successful engagements. By avoiding early mornings and late evenings, I was able to connect with leads when they were most receptive.

Strategies to Maximize Success

Beyond timing, several strategies can enhance your chances of successfully connecting with and converting leads.

Effective Calling Strategies:

  1. Research Your Leads: Understand your leads’ needs, preferences, and behavior to tailor your approach.
  2. Use a Multi-Touch Strategy: Combine calls with emails, social media messages, and other touchpoints to increase your chances of connecting.
  3. Be Persistent: Follow up consistently but respectfully. It often takes multiple attempts to reach a lead.
  4. Track and Analyze: Monitor your call times, success rates, and lead behavior to refine your strategy.

Personal Story: In my early sales days, I relied heavily on cold calling with little success. By implementing a multi-touch strategy, where I combined calls with personalized emails and LinkedIn messages, my success rate improved dramatically. Persistence and thoughtful follow-ups proved to be game-changers.


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Adapting to Your Audience

Different audiences have different behaviors and preferences. Tailoring your approach to your specific audience can significantly impact your results.

Tailoring to Different Audiences:

  1. B2B Leads: Business leads often have structured schedules. Calling during business hours and midweek can be most effective.
  2. B2C Leads: Consumer leads may have more varied schedules. Evenings and weekends can sometimes be more effective for these leads.
  3. Geographic Considerations: Consider time zones and cultural differences when scheduling calls for international leads.

Example

When working with B2B leads, I found that calling during business hours in their local time zone led to more productive conversations. For B2C leads, I often had better success during early evenings when they were more likely to be home and available.

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When Should You Call Your Leads?

Using Technology to Optimize Timing

Modern technology offers tools and insights that can help you optimize your call timing and improve your success rates.

Leveraging Technology:

  1. CRM Systems: Use customer relationship management (CRM) systems to track lead behavior, schedule follow-ups, and analyze call success rates.
  2. Automated Dialers: Automated dialers can help you reach more leads efficiently and track the best times for successful calls.
  3. Data Analytics: Use data analytics to identify patterns in lead responses and refine your calling strategy.

Personal Anecdote: Integrating CRM systems and data analytics into my sales process allowed me to track which times and days yielded the highest success rates. This data-driven approach enabled me to refine my strategy continuously and improve my results.

Insights from Call The Damn Leads

In my book, Call The Damn Leads, I emphasize the importance of timing and persistence. Understanding the different stages of leads—new, warm, hot, and dead—and how to approach each one is crucial for success. For example, the book details how to manage new leads with urgency, stating, "The moment a new lead comes in, the clock starts ticking. You’ve got to reach out, and fast" .

Additionally, the book highlights the significance of maintaining a consistent follow-up schedule and adapting your communication style to fit the lead’s preferences. Mixing up your reach-out methods—calls, texts, emails, and even social media messages—can increase your chances of getting a response .

Overcoming Challenges in Calling Leads

Despite your best efforts, you’ll encounter challenges when calling leads. Understanding and addressing these challenges can improve your effectiveness.

Common Challenges and Solutions:

  1. Voicemail: Many calls go to voicemail. Leave concise, engaging messages that encourage a callback.
  2. Gatekeepers: In B2B settings, gatekeepers can prevent you from reaching decision-makers. Build rapport with gatekeepers and find ways to connect directly with decision-makers.
  3. No Response: Persistence is key. Follow up with emails, social media messages, and additional calls to increase your chances of connecting.

Example

I often encountered voicemails and gatekeepers when calling leads. By leaving compelling voicemail messages and building rapport with gatekeepers, I was able to increase my callback rate and reach more decision-makers.

Explore inspiring insights on overcoming challenges and resilience! ↪ Visit this blog and tune in to the podcast for valuable motivation.

 

Conclusion

Knowing when to call your leads is crucial for maximizing your success in sales. By understanding optimal call times, implementing effective strategies, and tailoring your approach to your audience, you can significantly improve your chances of connecting with and converting leads. Leverage technology to optimize your timing and overcome common challenges with persistence and adaptability. Remember, the right timing, combined with a thoughtful and strategic approach, can make all the difference in your sales success.

When Should You Call Your Leads?

Explore More and Dial in Your Success

Looking to dive deeper into the strategies that will skyrocket your growth? Check out our book collection where you'll find invaluable resources including 'Crushing The Day,' 'Social Media Mastery,' and 'Call The Damn Leads.'

Get your copies now at: callthedamnleads.com/collections/books.

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